Task Pages

Task Costs

YourWelcome and PropertyCare.com work with property management companies of all sizes. Each company has different processes for how they manage their task operations and the Task Costs feature may not be applicable to all of them. Tracking Task Costs can be incredibly useful for both the task assigner and the assignee.

Task Costs are split to 2 different types:

• Labor Costs – these apply to any people involved in completing a task. This could be your time or any subcontractors you need to include on the task. Your task assigner would likely have discussed this prior to you adding anything.
• Part Costs – these apply to any physical goods required to complete a task, examples include housekeeping items like replacement soap, toiletries and cleaning products or for maintenance items like replacement lightbulbs, air conditioning filters or swimming pool chemicals etc

Your task assigner may have estimated the costs or they may be empty requiring you to add the costs yourself.

Both Parts and Labor have identical functionality so first select which type of cost you would like to view from the tabs across the top of the screen.

If an estimated cost from your task assigner (or one you have added before is present) these will show and can be edited by clicking the pencil icon in the top right of each cost card.

The total costs will be autocalculated below the cost cards.

ADDING A COST

Select ‘New Labor Cost’ (or ‘New Parts Cost’ depending on which tab you’re on) from the options above the menu bar.

Give the cost a title and a description of (or reason for) the cost. You can optionally add an image if required by clicking the ‘+ image’ button.

Choose whether to add an existing photograph from your device camera roll or choose to launch the camera and take a photo.

Finally add the value of the item. Note your task assigner will have set all costs in a specific currency so you cannot change from eg USD to MXN or vice versa. You will instead need to calculate the converted cost and enter that amount.

Click ‘Save Cost’ and your new entry will be added. To cancel and delete the cost press ‘Remove Cost’.

EDITING A COST

Selecting the pencil icon from a Parts or Labor Cost card will allow you to edit a cost. This will display the same fields as shown when creating a cost, all the fields are editable and can simply be tapped and then retyped. For images, simply click the image and on the larger preview there is an option to remove the image. You can then upload / add a replacement if needed.

Once all edits are made click the Save Cost button to save.

To delete a cost entirely click the ‘Remove Cost’ button. Be aware removing a cost is permanent so use the Remove Cost button with caution as you will need to re-enter all data as a New Cost to add back in.

For any questions about viewing, adding or editing Parts and Labor costs, get in touch with our support team here and we’ll respond ASAP.